List of active policies

Full policy

Not only our analysis products provide clarity, but we, Elementar Analysensysteme GmbH, Elementar-Straße 1, 63505 Langenselbold ("we"), also intend to create the greatest possible transparency in data protection: In the following, we would like to inform you whether or not and if, to what extent and for how long we process personal data from you.

We reserve the right to change and adapt this Privacy Policy at any time in compliance with the statutory provisions.

1. Controller and contact details of the data protection officer

Elementar Analysensysteme GmbH is responsible for processing personal data on this website. The contact details are as follows:

Elementar Analysensysteme GmbH
Elementar-Straße 1
63505 Langenselbold

phone: +49 6184 9393 - 0
e-mail: datenschutz@elementar.com

You can contact the data protection officer of Elementar Analysensysteme GmbH at

Dr. Thomas Lapp
Datenschutz dr-lapp.de GbR
Berkersheimer Bahnstraße 5
60435 Frankfurt

phone: +49 69 95408864
e-mail: datenschutz@dr-lapp.de

2. Collecting data on these websites and other processing

When you visit our websites, our web servers by default temporarily store the connection data of the inquiring computer (e.g. IP address), the time of the server inquiry, the pages that you visited on our website, the date and the duration of your visit, the identification data of the browser and operating system type used, and the website from which you visit us (referrer). It is not possible for us to identify a natural person from this data.

Our interest in processing the stated usage data consists in particular in ensuring the functionality and security of our IT systems and to optimize our Internet offer.

The processing is necessary to protect our aforementioned legitimate interests. The legal basis for this is Art. 6 (1) Sentence 1 lt. f GDPR.

To register and participate in an event/training, you will need to provide us with the following data:

• User name
• First and last name
• E-mail address
• Country
• Company/organization
• Position

We need this data in order to provide you with the login details for the event/training and to identify you. We process this data on the basis of Art. 6 (1) Sentence 1 lt. b GDPR to fulfill our contractual obligation to offer you events/trainings.

When registering for an event/training, mandatory information is marked with an exclamation mark. Your registration cannot be processed unless you disclose this data. This information is necessary to conclude the contract.

We will also use your e-mail address after the event/training to send you materials about the event/training you attended and a certificate as proof of training.

In some cases, the events/trainings are also recorded. The user will be informed about this in advance. The user's display name in the webinar software may be visible in the recording. Further personal data of the user is only visible in the recording if the user interacts voluntarily. If the user does not want to be recorded personally, the user only has to refrain from any interaction during the event/training. The webinars are executed with Microsoft Teams.

If you use our new account request form, we will process your name together with the form of address, the name of the company you work for, the country in which the company is based, your e-mail address and all other information you provide us with in this regard to process your request. In addition, your IP address is processed. Your data is compared with our database in order to determine the proper and related ordered training products or other access rights.

This processing is based on your voluntarily given consent. The legal basis for this is Art. 6 (1) sentence 1 lit. a GDPR. You can withdraw your consent at any time. The withdrawal has no influence on the lawfulness of the data processing that took place before the withdrawal. The data will be deleted as soon as your inquiry has been handled, you have withdrawn your consent or have requested us to delete the data or until the statute of limitations of your claim to information and other claims.

Beyond this, we process your data for the purpose of direct marketing, in particular for sending emails tailored to your event/training with supplementary information and offers related to your booking. The data processing is based on Art. 6 (1) lit. f GDPR and in the interest of informing you about new products and services. You have the right to object to this processing with effect for the future without incurring any costs other than the transmission costs according to the basic rates. An objection will result in the termination of processing for the purpose of direct marketing. If data is stored exclusively for direct advertising, it will be deleted after the objection has been made.

3. Cookies

The websites use cookies only for necessary technical services.

4. Security

We implement all necessary technical and organizational security measures to protect your personal data against loss and abuse. For example, your data is stored in a secure operating environment that is not accessible to unauthorized persons. If you wish to contact us by email, please consider that the confidentiality of transmitted information can never be 100% guaranteed due to the inherent nature of the Internet, and that the content of emails can generally be viewed by unauthorized third parties.

5. Transfer of your personal data to third parties

Your personal data will not be passed on or otherwise transferred to third parties unless this is stated in this Privacy Policy and the transfer is necessary to achieve the stated purpose (e.g. to commissioned technical service providers) or you have expressly consented to this.

6. Transfers to third countries

Personal data will only be transferred to a third country or an international organization if we inform you of this and if the requirements in Art. 44 et seqq. GDPR have been fulfilled.

A third country is a state outside the European Economic Area (EEA) where the GDPR cannot be applied directly. A third country is considered unsafe if the EU Commission has not issued an adequacy decision for the country pursuant to Art. 45 (1) GDPR, confirming that the country has established appropriate protection for personal data.

We will transfer your personal data only if the recipient offers adequate guarantees pursuant to Art. 46 GDPR for the protection of personal data, if you have explicitly consented to the transfer pursuant to Art. 49 (1) lt. a) GDPR, if the transfer is necessary to fulfill contractual duties between you and us, or if another exception from Art. 49 GDPR applies.

Guarantees pursuant to Art. 46 GDPR can include standard contractual clauses, for instance. In these standard contractual clauses, the recipient agrees to provide adequate protection for the data that guarantees a level of protection comparable to the GDPR.

7. Storage of personal data

After expiry of the intended storage period, withdrawal of any consent granted or successful objection to the processing of your personal data and after expiry of tax and commercial law storage regulations, your personal data will be completely deleted, unless you have expressly consented to any further use of your data or this is otherwise legally permissible or necessary.

8. Your rights as a data subject

As a data subject within the meaning of the GDPR, you have the right

• pursuant to Art. 15 GDPR to request information concerning your personal data processed by us;
• pursuant to Art. 16 GDPR to immediately request rectification of your inaccurate personal data or completion or your personal data stored by us;
• pursuant to Art. 17 GDPR to request erasure of your personal data stored by us;
• pursuant to Art. 18 GDPR to request restricted processing of your personal data;
• pursuant to Art. 20 GDPR to receive your personal data, which you provided to us, in a structured, commonly used, and machine-readable format or to request transmission to another controller;
• pursuant to Art. 7 (3) GDPR at any time to withdraw consent granted to us, with the consequence that our processing based on such consent will be prohibited for the future without affecting the legality of any processing that occurred prior to the withdrawal of your consent;

In addition, pursuant to Art. 21 GDPR, you have the right to object to the processing of your personal data.

If you object, we will no longer process your personal data, unless we can prove compelling reasons for processing that are worthy of protection and outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims on our part.

In the event of violations of data protection regulations, you as the data subject have the right to lodge a complaint with a competent supervisory authority pursuant to Art. 77 GDPR. The competent supervisory authority is the Data Protection Commissioner of the State of Hesse. A list of the data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

If you have any questions that are not answered by this Privacy Policy or if you would like more detailed information on a specific subject, please contact our data protection officer. Please use the contact details given above.

Status June 2022

Full policy

1. General

The Elementar Academy is made available to you (hereinafter also referred to as "User") by Elementar Analysensysteme GmbH, Elementar-Straße 1, 63505 Langenselbold, Germany (hereinafter "EAS" or "we") as a service.

By activating the access to the Elementar Academy, you agree to and confirm full compliance with these Terms & Conditions of Use.

The Elementar Academy is provided by EAS for professional use only and only within the framework of an effective agreement between EAS or a subsidiary of EAS and the company specified upon registration (hereinafter also referred to as "participating company"). Any access fees (Internet connection, etc.) and costs incurred by the user in connection with offering and posting content shall be at the user's sole expense.

All functions and data of the Elementar Academy are provided by EAS to the best of its knowledge and ability. EAS assumes no liability for damages of any kind resulting from software errors or incorrect data and their use unless caused by willful intent on the part of EAS.

If there is a suspicion of improper use of the Elementary Academy or if there are technical reasons, EAS may temporarily or permanently block access to the Elementar Academy that has already been granted at any time. Once the blocking takes effect, your right to use the service expires. You have to stop any use immediately.

2. Service description

The Elementar Academy is a web-based application that provides training and support for users of Elementar analyzers in addition to sales-, service- and other personnel of EAS, its subsidiaries and distributors.

3. Authorization and access to the Elementary Academy

Use authorization is granted by following the registration process. Authorization is granted to a specific user, i.e. each user requires a separate authorization. Depending on the authorization status, access rights are granted within the Elementar Academy. Upon registering, the user is assigned to the company indicated in the registration. EAS reserves the right to change the scope of access rights at any time without being required to provide reasons.

Currently, authorizations are differentiated according to training courses purchased, terms of employment with EAS or its subsidiaries, and status within the Elementar distributor network.

Upon initial activation of your access to the Elementar Academy, you will need to set a password that contains at least eight characters, one digit, one lowercase letter, and one capital letter.

Never disclose your password to a third party, also not on request. You are solely responsible for keeping your password confidential. Furthermore, you are solely responsible for all actions performed under your password. You undertake to indemnify EAS from and against all liability or claims for damages resulting from the use or misuse of your password. You further undertake to notify us without delay of any unauthorized use of your password or any breach of security rules.

The Elementar Academy is based on web technologies and can principally be used from any Internet-capable computer worldwide. When using the Elementar Academy, you are responsible for ensuring that the computers you use to access the Elementar Academy are free of malware of any kind. EAS explicitly recommends using only such computers for accessing the Elementar Academy on which current virus and malware scanners are activated and the latest software version of the operating system including any security patches has been installed. Using the Elementar Academy from publicly accessible computers (e.g. in so-called Internet cafés) or public access points (e.g. public WLAN networks at railroad stations, in hotels, etc.) is not recommended for security reasons.

For security reasons, you are automatically logged out of an active Elementar Academy session after an extended period of inactivity. In this case, you need to log in again with your password before continuing to work with the Elementar Academy.

4. Log files record

For your and our protection, all activities initiated by the Elementar Academy users are logged in so-called log files. These log files record data that enable us to trace when data was changed by which logged-in user and when a user logged in.

Logging takes place solely for the purpose using the information when dubious activity is suspected, for error detection and analysis as well upon at the request by law enforcement agencies. In addition, the time stamp provided when logging in is used to check whether the account is still being actively used. Beyond this, logged data is not regularly traced back to you and, in particular, EAS will under no circumstances use logged data for the purpose of measuring performance, profiling or for comparable purposes.

EAS reserves the right to adjust the type and scope of logged data if necessary from a technical or statutory perspective.

5. Scope of use

Users are granted a non-exclusive right, limited in time to the term of the contract, to access the Elementar Academy via the Internet for own business purposes only. Users are not granted any additional rights, in particular they are not permitted to grant sub-licenses or to reproduce, sell or otherwise make accessible parts of the system.

The distribution of any electronic resources contained within this site, including, but not limited to, PDFs, PowerPoint files, video/audio files, software and license keys without expressed, written consent from Elementar Analysensysteme GmbH is strictly prohibited.

The user warrants and represents that he/she will not disclose confidential content obtained by accessing a restricted area to unauthorized third parties.

In addition, the scope of use results from the contractual relationships that are in place between EAS and the participating company for which a user has been granted access authorization.

In case of doubt regarding the scope of these rights of use, the user shall be obliged to clarify the matter with EAS.

The user is responsible for keeping personal and corporate user information updated. Should a registered user leave a participating company for which he/she has received access authorization, EAS shall be informed thereof without delay to be able to deactivate the account.

6. Support

Users may approach the following points of contact with questions regarding malfunctions and handling within the Elementar Academy: training@elementar.com

The user will be informed by EAS about scheduled maintenance and malfunctions via e-mail.

Costs for the elimination of malfunctions demonstrably and culpably caused by the user shall be borne by the user. This also includes malfunctions caused to other devices and/or networks.

7. Liability

EAS shall only be liable for damages caused by EAS or its vicarious agents, where such damage is caused by gross negligence or willful misconduct. This does not apply in the event of injury to life, limb or health.

Insofar as EAS is liable under this clause, such liability shall be limited to the typical damages reasonably foreseeable by EAS at the time of concluding the contract. Any further liability on the part of EAS for indirect damage, consequential damage or loss of profit shall be excluded.

In particular, EAS does not guarantee that the Elementary Academy Service will always run without interruption or error and that it will be available at all times. EAS is not responsible for third-party content.

Although EAS makes every effort to keep the Elementar Academy site virus-free, it does not warrant freedom from viruses and is not liable for damages caused by viruses or malware. Any liability for the unauthorized disclosure or use of passwords is also excluded.

Otherwise, the parties shall be liable in accordance with the legal provisions.

8. Processing of user's contact information, data privacy

EAS collects data as part of the registration process and possibly in the context of specific service functions within the Elementar Academy. The data is stored and used for the purpose of providing the Elementar Academy as well as within the scope of providing the respective functions. This is done in compliance with applicable data privacy laws and regulations.

EAS processes the contact information (name, address, email address) provided by the user when using the Elementar Academy for the legitimate purpose of executing the concluded contractual relationship and uses this information to further maintain customer relations. You may object to such processing at any time with effect for the future by notifying EAS (datenschutz@elementar.com).

Further information can be found in the privacy policy.

9. Right of modification

EAS reserves the right to modify the Elementar Academy through extensions, improvements or restrictions. EAS also has the right to adjust the security requirements to the respective state of the art.

In addition, the legal framework conditions are subject to constant change. This may also result in a necessity to revise these Terms & Conditions of Use. EAS may therefore amend the Terms & Conditions of Use at any time or adjust them to current statutory requirements.

EAS will inform users of such changes. By registering with the Elementar Academy and continuing to use our services, you agree to the relevant, amended version of the Terms & Conditions of Use.

10. Miscellaneous

You may not assign your rights under these Terms & Conditions of Use to a third party without obtaining our prior written consent.

These Terms & Conditions of Use are governed by the laws of the Federal Republic of Germany.

The courts with jurisdiction over our registered office in Langenselbold alone shall have jurisdiction over all disputes arising from and in connection with these Terms & Conditions.